Hello Everybody
I have a problem with the accounts
as you see when I cash something two times its going into credit but when I doing refund(that’s the 3rd transaction) its going into debit.
Why its working in reverse direction?
That is how accounts work - all values are positive, but whether they are a credit or debit will determine the balance.
No credit means -ticket
-ticket -ticket=(balance)
if I add one more ticket it will added it up but that suppose to be debit not credit.
Take a look at some of the account descriptions about the accounts from @Jesse.
Don’t worry too much about the positive and negative balances for the accounts. Essentially the reason sales negative is beause you used to own 2x $0.05 items, but now you have sold them, so this is money (or assets) that have gone form the business. Fortunately, you probably exchanged those items for money, so the Cash account will be positive because your loss of products has been turned in to a gain in cash.
As for the words “Debit” and “Credit”… I would try and ignore them, if you think in too much detail about them you will a migraine!
Credit and Debit confused me at first as you instinctively think of it the same way as your bank however its not exactly the same.
Actually what I am trying to do is to add a pickup cash option.
its something like refund but whenever cashier have too much cash so supervisor can do a pickup of cash.
I want this pickup to be minus from the cashier cash and show in the payment details report.
but confusion is refund is pre defined in samba but pickup is not so I cant classify both of them in reports.
Any Help?
And there is no tutorial for this.
maybe search for cash back which might help ideas.
You would need to create a new transaction type for cash lift source debit type would be payments and default source would be cash, youll need a new account maybe called cash banking, could be a payments account I think and that would be the credit/target account.
Youll probably want to make the final cash up amount another lift to make the cash (in till) account 0 each day.
In this case…
- create a new
Account typecalled ‘Miscellaneous’ (or siilar) - create a new
Accountcalled ‘Cash removed’ (or similar) - create a new
Transaction typewith the relvant accounts as the source and destination - create a new
Document typewhich uses the transaction type you just created. The transaction document can be mapped to show on certain accounts (like your cash drawer) so you can enter an amount that you are moving from your cash drawer to another location.
This is similar to other tutorials by Q and @RickH which discuss how you can use account transaction to pay expenses, payouts and utility bills etc.
I use a set-up like this to cater for the movement of cash from the till to the safe in the back-office.
In payout and expenses money is going out but in my case i.e pickup money is remaining in the store but transferring to the supervisor.
So I want to minus pickup amount from the user cash but don’t want to minus from the sale.
You will be best to create the account transaction using automation and keep completely clear of sales that way, will just be a transfer from cash payments account to whatever account your putting it to.
Yes that makes sense. You would use the Cash account (your cash drawer) and a new account “Cash Pick-up” in your new transaction type. You would not use the Sales account.
Would you please edit!!
@JTRTech
Hey? The typos/spelling?
You should not be creating tickets for these pickup transactions.
There transactions are purely account transaction and they don’t invovle sales.
Search for “account documents” and look at the Expense Payouts tutorials to see how you can move money directly from one account to another.
It wont or shouldnt if you did it right, report at all on default report as it reports using payment details which is like ticket data but your transaction is custom outside of normal flow.
In the same way customer account payments don’t show on default work period report.
You would need to account for it by adjusting the report.
Your report doesnt seem to tally anyway as payment details I would have expected to show 0.05 if you were using ticket transaction (which you don’t want to) - see how terminal sales shows 0.05.