Hello,
I am trying to implement Pay Later for some of our frequent clients. I set the Customer Account to Credit, but at the end of the day i canât close the Work Period.
Also i would like to ask if i can use your tutorial for Simple Reservation âSimple Reservation Exampleâ for Pay Later option.
I tried that as well, but i couldnt close the Work Period as it states there are Open Tickets.
if you dont need inventory balance to change you can set your pay later tickets as pre-order. This will allow the work period to close and the tickets to be unpaid. This will allow your customer to come back at a later date to pay.
However any items on the pre order ticket would not affect your inventory balances, so you could have items showing as in stock that actually are not, as the ticket has not been settles. i think it also affects your sales figures as again i dont think the ticket total shows on your figures until the ticket is paid
@rickh Do not use preorder for this that is a bad practice. Instead you need a payment type linked to the customer account. So you would settle the tickets by using customer payment type. The funds go into the account you settle the account at later date. This leaves no open tickets and lets you close WP.
First what most people do not realize is this capability is already built in by default when you install SambaPOS. Sample setup for customers is built in. But for clarity here is what you doâŠ
Quick guide comingâŠ
Create Account Type:
Create Transaction Types:
Add Customer Accounts to your General Accounting Screen:
What do you mean? Its not showing the payment type used to pay the customer account? Which end of day report are we refering too? If your referring to WP report that is showing what account was used to pay for the product and that is correct you do not want to change that because no cash or credit was used.
If you want to see what was used to pay on the customer account you can do this with custom reports. In v5 you will be able to edit WP report to show this but in v4 WP report is limited. V5 is not released yet but I am sure we are getting close its under heavy heavy testing.
Also when you make payments to customer accounts it is put into the apropriate Cash or Credit accounts. you can see the transaction by choosing account details for Cash or Credit accounts.
Here I put in description when making the payment to Customer Account Jesse: Cash Payment to customer account.
This is the Account Details for Cash Account. Notice it shows the payment on the customer account. I could have even included Cash payment to Customer: Jesse account.
What I just showed you is the most basic form of a Pay Later setup. You can customize it further⊠You could add document types that auto fill in a description when making payment⊠You could add a way to make payments faster from customer screen⊠lots of other automation you might do.
With Custom Reports you could write some very nice end of day reports to reflect Customer Payments, and Customer Account Payments
What I am saying is using this method your actual transactions would and should show paid by customer account. You would look at the Customer Account transactions to see how those were paid⊠cash ,credit etc. Its unfortunate that the default WP report in v4 does not include this but that is also the reason it has changed in V5. It was realized that WorkPeriod report in v4 was limiting what you could do.
You missed a key step watch it again and pay attention to when he goes back to the customer when he shows the button greyed out.
For each customer you have to press the Create Account button before the Payment button is enabled. It wont let you create the account unless customer has phone number entered.