Cash Management & End of Work Period Cash Up

[Bob_be]

@markjw

Also this cash management screen will work globally across the system, so if you have multiple terminals with multiple cash drawers and you want to separate out per cash drawer, it needs modification. Has anyone done anything with this?

What I did with our system is create a Workday Payment Account Type then defined a Cash and Check account for each till that accepts payments. At the end of the day, when a till is Cash Up/Cashed Out/Balanced (not sure what the correct terminology is) a Credit amount is automatically entered (based on the account balance) on the Workday Payment Account and a debit amount is made to the Main Payment Account when the end of the day report is printed. I was inspired by this post from Emre:

Tracking 2 Till Cash and Shifts

I wrote it as an answer to a question Cash 2 tills seperately but later I decided to move it to a tutorial topic to increase visibility. This tutorial is about tracking 2 till cash accounts separately and consolidating them to a main cash account on shifts. If you need to know a total of “something” it will be a good idea to focus on accounting system. Now I’ll try to implement my idea by using accounting features and add step by step instructions. Please keep in mind I’m just trying to show …

This solves 2 problems for me:

• If at the end of the day a till was not Cash Up/Cashed Out/Balanced, the balance is carried over to the following day and can be Cash Up/Cashed Out/Balanced can be done at the end of that day.
• Because we take deposit payments on PreOrder tickets (tickets that have a previous ticket date), it accounts for that. There is a bug where a payment is made on a Pre-Order ticket that has a previous ticket date (i.e. a PreOrder ticket made 3 days/workperiods prior), the payment will show up on the PreOrder Ticket date, even though the payment was made 3 days/workperiods after the PreOrder Ticket Date.

We have a Cash Up/Cashed Out/Balanced screen and at the end of the day , all the domination’s counts are printed on a report and cleared out. If there is printer error, the numbers are lost but we will write everything down on a slip of paper (it has only happened a few times).

I have toyed with the idea of writing all the denomination’s to a task, same as you have mentioned. But right now, I don’t look at the report after making a deposit.

I hope my ramblings makes sense. If want further explanations or screens shots let me know.