Doubts related to Inventory and Suppliers

[Scarlett_Sieiro]

Hello Everyone,

I just started a new restaurant and I’ve installed the Samba Pos version 4 to help me track my daily expenses and revenue. I’ve progressed a little by understanding a little in terms of how the software works but I am having trouble understanding a few things. I’ve gone through the forum posts but the idea is not entirely clear.

1. I do not understand what is document type. I understood that for a transaction to happen between a supplier and shop a purchase document needs to be created. But is it a one time thing? Or is it for every transaction, I need to create a new document to facilitate this transaction?

2. At the moment, in my accounts section I created a suppliers tab by following the previous forum posts. But I want to create separate supplier accounts for different supplier’s so that for every transaction I can view how much money Ive spent on each supplier. How can i do this?

3. To pay the supplier once I create a transaction, I want the money to solely go from only ‘CASH IN WALLET’. How can I also set this up. I do not want this money to be deducted from Cash Account.

Thank you for your help

Scarlet

[Jesse]

Here are some good tutorials to study:

Expenses and Payouts - Method Q

Originally derived from the v3 Tutorial here: http://sambapos.org/wiki/doku.php/en/configuring_cash_transactions_for_v2_users Understanding the operational flow of Transaction Types and Document Types from the Tutorial above, I implemented the following method to handle Payouts to Expenses and Suppliers that come out of the Cash Drawer (Payment Account Type), and an Account that I call Wallet (Bank Account Type). This screenshot shows the Operational Flow of making a Payment to an Expense A…

Expenses and Payouts - Method K:Tip Transactions

This will be my first tutorial so if you see any mistakes, formatting or ideas to improve it let me know. My ultimate goal with Accounting is to integrate a full accounting system into SambaPOS so I can virtually all of my business from one system. This tutorial will cover one aspect of how I am building my Accounting and it was based heavily on ideas I got from the tutorial “Expenses and Payouts - Method Q” from QMcKay. I will start the tutorial and build it over next few days there is a lot…

Expenses and Payouts Method K: Supplier & Utility Payouts

This tutorial will show how to handle Supplier and Utility Payouts. This is continuation of my previous Method K tutorials. DISCLAIMER: This is setup to use the Bank Account as the primary source it is not setup for paying out of Drawer. See Expenses and Payouts Method K: Bank Deposits for explanation of the Bank Account setup. Overview of the process flow: [image] Create the Account Type: [image] Create the Accounts: [image] Create the Account Screens: [image] Supplier Account…

Expenses and Payouts - Method K:Bank Deposits

Here is a quick tutorial continuation for a method of accounting. This method works best to track money taken from the cash drawer nightly to be deposited to the bank. The picture below shows a deposit of 100% of the drawer you can however leave money in the drawer and it will show in the cash Balance. Can also setup Credit account to deposit as well however I would advise doing the deposit only after you know how much the credit processor actually deposited. I will explain in a later tutorial…

[Jesse]

V5 can take it one step further and do some amazing things, for example:
This is not what your asking I know but it demonstrates some amazing capability only available in v5 and the concept could be applied to do what your asking.

Customer Account Statements and Payments (Custom)

This Tutorial will demonstrate how to build a Custom Account Handling Screen for Customers. It allows for Printing detailed Customer Account Statements, making Payments to Customer Accounts (via the built-in Payment Screen), and Crediting Customer Accounts. Requires SambaPOS 5.1.56 or higher Operations The Customer Account Operations Screen we will build and Automate is shown on the right. [image] Quick Nav: Account Type and Account for Transfers (for Account Payments via Paym…

[Scarlett_Sieiro]

Hello,

Thanks! Will definitely go through all of these.

I needed help in another issue as well.
In my inventory items tab I list the base price and transaction price of an item and save it. I then create a transaction document and of all the things I have purchased, sometimes a few items are discounted and sold at a lesser or higher price. So when I make a change in the transaction document an error shows up and the whole thing shuts down. Why is this so and how do I correct this?

Thanks

Scarlet Sieiro

[Jesse]

You can not go back and change transactions. I don’t understand though what would your sell price have to do with inventory purchase?